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To: York Purchasing Co-operative Potential Suppliers/Contractors

Please take notice of the changes made to the vendor registration process for the York Purchasing Co-operative (YPC) and its Associated Participating Agencies. The YPC consists of municipalities, school boards, and other agencies within York Region.

Here are the main reasons why you should complete an online vendor application for the York Purchasing Co-operative:

• To receive an email notice when a competitive bid has been released relating to one of the commodities registered by your organization.
• To provide YPC Purchasing Departments with a current, accurate and updated list of potential suppliers/contractors including all contact information.
• To share supplier contact information across all participating agencies within the YPC.

The YPC vendor application form has been changed to make it easier to register.
Required fields to be completed include the name, address, and contact information of the vendor, GST/HST number, Workplace Safety Insurance Board number (if applicable), and a description of the goods or services provided by your company.

Improved application submission process.
By submitting the vendor application to the YPC, all participating agencies can search and locate suppliers by your selected commodity codes. These commodity codes have been designed to reflect goods and services that the agencies purchase yearly. The buyers can utilize the contact information to invite your company to respond to a Request for Tender, Request for Proposal, Request for Pre-Qualification, or a Request for Information.

The YPC has implemented a program which enables suppliers to locate bid opportunities available from all of the participating YPC agencies.
Current or potential suppliers of YPC can view open bid opportunities by simply logging into the participating agency's individual websites (in example; www.Vaughan.ca or www.Newmarket.ca) and locating the purchasing department webpage where open bid opportunity links are available, or login to www.biddingo.com/ypc.

Please note: The York Catholic District School Board and the York Region District School Board require suppliers to also complete their customized vendor application form. The items these organizations purchase are specific to school board requirements.

Who is Biddingo.com? Biddingo.com is a bid publishing organization specializing in distribution of electronic bid documents from public sector agencies across Canada as well as providing online purchasing tools to the YPC. Suppliers and contractors are emailed bid notifications within hours of YPC bid postings, based on the supplier's selected criteria, business category and telephone area code. Document takers lists, amendment notifications, and electronic bid documents are available online through www.Biddingo.com at no charge to subscribers to the service. Non-subscribers are required to pay a nominal fee set by Biddingo.com for any document downloads.

If you have any questions regarding the vendor application process contact the participating agency or contact Biddingo.com Customer Care Team @ 416-756-0955 and /or Email us @ Info@biddingo.com.

Yours Truly,
Allan Jenkins, C.P.P., CPPB
Chair; York Purchasing Co-Operative
Senior Purchasing Analyst, Regional Municipality of York

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